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Special Events Planning Guide and Application - 2020

Introduction

Thank you for your interest in planning a special event in the City of Peterborough.

If you intend to use a City park, facility or street for an event, this Manual and Application is intended to support and guide you through your planning process and help you understand your obligations.

As the Event Organizer, your role will be to follow-up directly with the proper authorities regarding approvals for certain event activities. This will ensure that all neccessary approvals will be in place before the actual date(s) of the event. Failure to comply with the conditions outlined in this Manual may result in the Application being denied or event termination.

The City reserves the right to cancel or close an Event in such emergencies where life and property safety are at risk.

Event Organizer Acknowledgement

The Event Organizer acknowledges that the City, as the owner of the City Land, retains the right to:

  1. cancel or re-locate the event;
  2. require the Event Organizer to re-schedule the event.

Without limitation, the Event Organizer acknowledges that the City retains the right to cancel the event if the Event Organizer fails to:

  1. provide proof of insurance as required by this Application; or
  2. satisfy any of its obligations under this Application.

If the City cancels, re-schedules or re-locates the event, the City will use best efforts to provide timely notice to the Event Organizer.

In the event of such cancellation or re-scheduling, the Event Organizer must not proceed with the event and the Event Organizer must forthwith activate its Communication Plan to inform the public that the event has, as the case may be, been cancelled, re-scheduled or re-located.

In the event of such cancellation or re-scheduling, the Event Organizer may not commence any action or proceeding against the City and the Event Organizer acknowledges that the City has no liability of any kind to it.

Any advertising or promotion of the event is done at the Event Organizers own risk.

Submission of this Planning Guide does not guarantee the event will be approved. 

If you have any questions please call 705-742-7777 ext. 1826 or email sfraser@peterborough.ca